4 Steps to a High-Performance Recruitment System


Mark Griffin offers a checklist of action steps to help simplify the hiring process for your organization.

Finding and keeping qualified talent has never been more challenging or expensive. Too many companies implement haphazard hiring methods that are not only inefficient, but also potentially illegal.

Are people hired systematically at your organization?

The best companies in the world use sophisticated processes to find and hire new workers. If you don’t have a solid system in place to hire workers, consider creating policies, and putting them in writing, that outline your process in detail.

Ready to get started?

Here is a checklist of action steps that will simplify the hiring process for your organization.

Step 1 – Create a candidate pool by…
  • Constructing a comprehensive job description
  • Having leadership approve the position and salary range (based on a compensation study)
  • Posting the position internally first, to allow current employees the opportunity to apply
  • Encouraging employees to refer friends and family
  • Creating an advertisement based on the established job description
  • Running the advertisement
  • Reviewing ad responses against the requirements outlined in the job description
  • Setting up three to four candidates for interviews
Step 2 - Systemize the interview process by…
  • Selecting interview questions and job criteria correlated to the job description requirements
  • Requesting all interviewees first fill out an application
  • Ensuring all interviewees sign a “consent to background check” form
  • Having interviewers complete a Candidate Evaluation Form on every candidate after each interview.
Step 3 - Establish the Selection Process by…
  • Having the team of interviewers meet to discuss candidates (this is typically led by HR personnel)
  • Conducting candidate interest testing
  • Selecting the best candidate based on interview results, selection testing, and the hiring manager’s decision
  • Furnishing a verbal offer to the candidate and, if agreed to, creating an offer letter
  • Sending the offer letter for the candidate to sign, and ensuring it is returned to you.
Step 4 - Start the hiring process by…
  • Sending the application and consent form to a background check company
  • Arranging a pre-employment physical and drug & alcohol test for the candidate
  • Setting a firm start date when the candidate has met all the requirements and is determined “all clear”
  • If the candidate fails the background or D&A test, the candidate is notified by HR and you return to initial pool of interviewed candidates, choose one, and begin the hiring process again or expand the candidate pool and begin again.
  • Sending out polite non-selection letters to the other candidates

When you implement a consistent system in your hiring practices, you will increase the efficiency of your organization, saving time and money, and eliminating confusion, both now and in the future.

If you are unsure whether your hiring practices are truly efficient or legal, seek expert advice. To get a better handle on the entire process and ensure your leadership is trained to find the best talent in a cost-effective manner, try our HR Mastery Toolkit, which provides you all the templates to create a successful recruiting program that will serve you well for years to come.

Written by Mark Griffin

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